 "VCF24")
SCAM ALERT FOR EXHIBITORS
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
THANK YOU FOR YOUR PATIENCE WHILE THIS PAGE GETS UPDATED.
PLEASE CHECK BACK OFTEN AS WE ADD MORE INFORMATION.
SCAM WARNING
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
CLICK HERE for more information.
Important Dates
Final Booth Payment Due | November 15th, 2024 |
Exhibitor Services Discount Deadline | TBC |
Exhibitor Services Advance Shipment Ordering | TBC |
Move-In: | TBC |
Show Days | Thursday, December 5 - Sunday, Dec 8 |
Move-Out | TBC |
EXHIBITOR MANUAL
CLICK HERE FOR SHOW RULES & REGULATIONS
EXHIBIT STANDARDS
- Floor Covering Required: You can order carpet from the Show Decorator or bring your own flooring materials - order your decorating needs by XX to receive the best price. It should be professional-looking and clean and must cover your entire booth floor corner to corner. No partial floor coverings are permitted.
- Table Coverings Required: Table coverings must be clean and pressed, and extend all the way to the floor. 'Makeshift' or plastic tablecloths are not permitted. You can order coverings/skirting from the Show Decorator or bring your own - order your decorating needs by XX to receive the best price.
- Holiday Decor Required: All booths must be decorated in a holiday theme and should reflect the holiday spirit. Also all booth facades must be adorned with a live looking garland with soft white lighting.
- Booth Pipe and Drape: All exhibits spaces will be set up with a victorian style wood facade. All exhibit spaces will have 8’ high pipe with black drape. Corner booths do not have side walls. One 500 watt 120-volt duplex receptacle will be provided for each booth.
- Booth Lighting: Additional booth lighting is strongly recommended - bring your own or order from the Show Decorator by XX to get the best price.
- Storage: Any and all stored items, ranging from inventory to personal effects, must be stored completely out of sight. Please see Show Office for location.
HOW-TO ENHANCE YOUR COMPANY’S ONLINE VENDOR LISTING
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online vendor listing or do not receive the link, please email JenK@mpeshows.com.
Need help with your listing?
View the tutorial video - https://youtu.be/ecSxq1oKuYg and the FAQs.
To see some samples, visit the Interactive Exhibitor List section of the website.
GO FROM BASIC TO ENHANCED!
2024 Show Dates & Hours
Thursday, December 5 | 10:00 am - 8:00 pm |
Friday, December 6 | 10:00 am - 8:00 pm |
Saturday, December 7 | 10:00 am - 8:00 pm |
Sunday, December 8 | 10:00 am - 6:00 pm |
Early Access
After the first day of the show, the Washington State Fair Events Center will be open during show days one (1) hour prior to the public hours for exhibitors with credentials only. Electrical power will be turned on at that time. If you have a circumstance that requires admittance at an earlier time, you must sign the next day’s early admittance list by stopping by the Show Office before closing the night before. To enter the grounds before public show hours, come through the Exhibitor’s Entrance located at the Gold Gate, on the corner of 9th Ave and Meridian.
MOVE IN & OUT INFORMATION
MOVE IN -
More details coming soon
MOVE OUT -
More details coming soon
Important: During the hours of move-in and move-out all the grass areas are strictly forbidden to be driven on. If you are found parked or driving on the grass you will be billed any cost associated with the repair or replacement of the grass, per Washington State Fair Events Center regulations.
Please do not bring young children to move-in or move-out, as you will be personally responsible if they are injured or if they damage another person’s property.
SHOW OFFICE
Ground Floor of Fairview Club Building
Exhibit Like a Pro
CLICK HERE for helpful tips to make the most of the show and exhibit like a pro.
DECORATOR
The Show will be using black drape and red carpet. If you would like special color drapes other than those furnished by Show Management, a charge will be made to you by the Show Decorator. The Show Decorator is Trade Show Supply House, Inc. You may contact them at 360-624-4498 for rental of carpets, furniture, sign-making and cleaning of displays. Please be advised, if not ordered in advance, services and equipment will be subject to “floor order” rates. Order from coming soon...
ELECTRICITY
Each booth and bulk space is furnished with one (1) fused 120-volt duplex receptacle outlet of up to 5 AMPS capacity without charge. For additional electrical requirements, contact Brenda at the Washington State Fair Events Center at 253-841-5057. If not ordered in advance, services and equipment will be subject to “floor order" rate. Order Form coming soon...
ELECTRICAL PERMIT
you will need to obtain a permit from the State of Washington L & I Electrical inspection department if you intend to connect to electricity at the grounds and will be using your OWN electrical distribution system (feeder panel). (This does not apply to vendors that are plugging into a Fair provided receptacle with an approved extension cord or multi-strip adapter.) https://lni.wa.gov/licensing-permits/electrical/electrical-permits-fees-and-inspections/purchase-permits-request-inspections
WiFi & Internet Access
The Washington State Fair Events Center offers open Wi-Fi access but doesn’t provide technical support. The Wi-Fi is free to use and no password is required. For access please go into your phone settings and select “Fair Guest”. Make sure you wait and select “Accept Terms” when prompted.
The Washington State Fair Events Center does not provide DSL service. For a secured line you must order from Lumen and complete the telephone order form (see above) and return it to the Fair Office or order through a local provider. If you have questions please call Brenda at the Washington State Fair Events Center at 253-841-5057.
FOOD SAMPLING REQUIREMENTS
Food Demonstrations
State Law requires that all food demonstrations meet Health Department standards and obtain necessary permits from the Tacoma-Pierce County Health Department. (See page 11)
Giveaways
Pre-packaged Foods
Exhibitors will be allowed to sell foods that are pre-packaged in sealed containers and are intended to be consumed off the Fairgrounds. Exhibitors selling pre-packaged food items should contact the Health Department for permit information. The Fair Administration reserves the right to limit or prohibit the sale or selling of selected packaged foods and set minimum quantity restrictions on items sold.
EXHIBITOR BADGES
Each booth receives 5 badges for exhibitor staff, which gains access to the building on show days. Please pick your badges during move-in at the Show Office on the ground floor of the Fairview Club Building.
Once picked up, you are responsible for distributing the badges to your staff prior to entering the fairgrounds. DO NOT LEAVE YOUR BADGE IN YOUR BOOTH. Replacements are $7 each if badge is lost or left in booth.
If you need more badges than will be allotted to you, please contact pipern@mpeshows.com.
PARKING
Free parking is available to all exhibitors in the Blue and Gold Parking Lots on South Meridian Street, across from the show. No overnight parking is allowed in these lots. Handicap spots are available at the front of both of these lots.
Inside parking on the Fairgrounds has limited availability. Once you are parked inside the fairgrounds you must remain there until the end of the show each day. The Washington State Fair Events Center will charge $80.00 per vehicle for the days of the show. This parking pass MUST be purchased at the Show Office during move-in days.
SHOW INSURANCE
Proof of General Liability insurance in mandatory for our shows. Coverage dates must include Move-In and Move-Out, December 2 - December 9, 2024. Liability requirements are $1,000,000.
Please email a copy of your certificate to pipern@mpeshows.com to keep on file prior to show open.
It is required that we are listed on your policy as additional insured:
Marketplace Events LLC
2000 Auburn Dr Ste 200
Beachwood, OH 44122
Don't have an insurance provider? There are several companies which offer short term insurance for events, such as John Buttine Insurance, ACT insurance, or Hartford Insurance.
Marketing Opportunities
Sponsorship Opportunities and Booth Traffic Drivers - Get
some extra bang for your buck at the Victorian Country Christmas Festival! Work with us to get more people to your booth.
Guest Passes - All Exhibitors will receive 4 complimentary tickets per company!
Send guest show tickets to your clients, prospects and friends. Pick up your guest passes during move-in from the Show Office. If you would like to order more than the 4 tickets provided, additional passes can be purchased for only $10.00 each.
GET SOCIAL WITH US!
Share your show pics or your planning process with us. Click the icons below for our profile pages
Hashtags: #
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that
our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook
page and we can add you as a co-host to the official event.
Click Here to go to our Facebook Event for 2024.
Click Here for the Social Media Marketing Kit
Still have questions? Contact Us!
 |  |  |  |
| PIPER NEWMAN Show Coordinator pipern@mpeshows.com 360.480.7943 | SUSIE O'BRIEN BORER Exhibit Sales Consultant SusieB@mpeshows.com 253.260.6514
| STEPHANIE GATZIONIS Show Manager StephanieG@mpeshows.com 480.236.7987 | JEFF SWENSON Group Manager JeffS@mpeshows.com 206.569.4656 |